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Personal Assistant – J. Walter Thompson (Singapore) Pte Ltd

Wednesday, March 4, 2009

Personal Assistant

Reports to: Global Business Director

Location: Central

Salary: between S$3,000.00 – S$4,500.00

Working hours: 5 days week – Mondays to Fridays @ 9:00 am to 6:00 pm

Commencement: Immediate

Duties And Responsibility

Maintain high level of confidentiality with all personal and professional matter
Provide dependable and high quality support to Senior Partners and division teams
Coordinate international travel arrangements and itineraries
Coordinate complex and extensive travel and diary management – meetings, conferences, and events

Requirements:

Minimum 5 years experience working with Senior Management and/or Global / Regional levels
Preferably with experience working in Advertising Industry
Good track record in providing secretarial / admin support to top management and departmental support
Experience in maintaining complex, ever changing schedules, arranging meetings, client liaison, travel arrangements, tracking expense reports and overall executive support
Highly organized, excellent oral and written communication skills, excellent professional telephone mannerisms and skills.
Must be mature, professional, highly motivated, energetic and resourceful
Excellent interpersonal skills with all levels of management, clients and personnel
Able to work independently and under pressure
Creative thinking / problem solver
Able to communicate well at all level
Meticulous in her work
Able to work late if required
GCE ‘A’ Level or Diploma qualification or equivalent professional academic
Related experience in administration support with the ability to speak and write good English
Good team spirit and analytical with the ability to work with minimum supervision
Has good commitment and positive attitude
Good organizational and planning skills
Proficient in Microsoft word & Microsoft Excel and PowerPoint