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Operations Manager / Company Secretary – Citco Singapore Pte Ltd

Tuesday, December 9, 2008

Category: Jobs. Tags: Citco Singapore Pte Ltd, Company Secretary, Jobs in Singapore, Media & Communications - Others, Order Processing & Operation / Settlement.

Operations Manager / Company Secretary Citco Singapore Pte Ltd

Looking for career opportunities within a dynamic international organization?

Join the Citco Group of Companies!

The Citco Group of Companies is a rapidly expanding, global organization specialized in fiduciary services, fund administration and other financial services on behalf of multinational companies, private equity and real estate firms, private investors and/or their advisors. Presently our organization employs more than 4,400 people in more than 60 offices worldwide.

Operations Manager / Company Secretary

As the Operations manager you will act as the Company Secretary for the Citco Singapore office. You will oversee the Company secretarial department as well as some support staff and will contribute to ensure the provision of high quality services to our clients. You will have strong problem solving & decision making skills and the ability to review the work of the team.

Your key tasks and responsibilities are:

Operational

Ensuring the smooth running of the office and supporting and reviewing the work of the company secretarial and support teams
Managing and reviewing the work of a team of accountants based in Mauritius
Managing the work flow with the accountants in Mauritius to ensure the provision of high quality service to our clients in Singapore
Liaising with the legal and accounting departments and with Citco management and clients
Liaising with other Citco offices

Company Secretarial

Management and maintenance of a portfolio of Singapore entities that we administer on behalf of our clients and act as Company Secretary and Director to such entities
Liaising with the legal and accounting departments and with Citco management and clients
Maintenance of statutory records
Company formations
Issuing share certificates and recording transfers and allotments of shares
Convening AGMs and preparation of documents adopting the elective regime
Preparation of documentation to strike off companies
Maintaining and updating database (Viewpoint) for all client companies
Responsibility for compliance including maintaining clients’ Know Your Customer records

Qualifications and Experience: the following will be highly regarded:

Qualified as a Chartered Secretary (ACSA) or have at least 3 years equivalent experience in the corporate secretarial field
Proven experience in managing a team of staff in a similar environment
Strong team player that demonstrates maturity, perseverance and commercial sense
Sound understanding of the Singapore Companies Act, CAP 50 and ACRA and of MAS regulatory issues
Experience in Viewpoint will be considered an advantage
Ability to organise and prioritise work with a minimum of supervision with a flexible and proactive attitude
Previous experience with time charging and direct client contact is advantageous
Have well-developed interpersonal skills and excellent communication skills

We offer you: a challenging job in a rapidly expanding international company, with a friendly and interesting place to work. There is the opportunity to expand your business knowledge with excellent prospects for a further international career in one of our worldwide offices.

You can find more information about our organization, on our website: www.citco.com