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OFFICE MANAGER – Effectivebrands Pte Ltd

Thursday, March 5, 2009

Category: Jobs. Tags: Accounting / Audit / Taxation - Accounting Clerk / Supervisor, Accounting / Audit / Taxation - Others, Administration / Clerical Support / Secretarial - Others, Administration / Clerical Support / Secretarial - Personal / Executive Assistant, Administration / Clerical Support / Secretarial - Secretary, Effectivebrands Pte Ltd, Jobs in Singapore.

OFFICE MANAGER Effectivebrands Pte Ltd

About EffectiveBrands Pte Ltd – we are the Asian office of a global marketing consultancy with other offices in NY, Amsterdam and London. We aspire to be a practice and thought leader helping marketing organizations unlock the power of their global brands.

We work with companies like Starbucks, Philips, Unilever, Fonterra, Glaxo-SmithKline and Sony Ericsson.

Growing our business at an accelerated pace, we work hard to achieve our goals. Our team of consultants consists of highly qualified and experienced marketers with a global perspective.

OFFICE MANAGER – FULL OR PART TIME

Small team growing fast and needing organisation
Regional office with global clients

We need an office manager with skills, experience and IT savvy to be the back bone of day-to-day operations.

To thrive in this role, you’ll need to love variety, work independently, communicate well and be super organised, with a high degree of accuracy. We are looking for a motivated individual with a proven track record in office administration with a proven ability to work under pressure and prioritise. The right candidate will play an integral part in the future expansion of our company.

This is a unique opportunity and the role design can be flexible to fit the strengths and interests of the right candidate (including the days and hours to be worked).

Key responsibilities involve:

diary management, travel itinerary, scheduling for at least 3 directors
workshop set up and co-ordination (location, materials, checklists, evaluations, etc)
be first point of contact for clients and vendors : deal with queries via phone, email and general correspondence
set up systems and procedures and central filing system
manage and update contact database
manage procurement of all office supplies of stationery, supplies, equipment and furniture and maintenance
invoice clients, follow up payment, manage accounts payable and prepare monthly financial reports
personal administration duties for directors
assist in maintaining a unified “look” and standardized communication for our clients
Ad-hoc and project work

The diversity of this role means you will be involved in many aspects of the company and will be a key part of a small team.

You will need:

Hands-on mentality, self-motivated, a problem-solver
strong office administration knowledge with high quality focus
sets his/her own standards of excellence
enthusiastic and energetic
ability to work under pressure/with high degree of complexity
basic accounting skills with a high degree of accuracy. Knowledge of Quickbooks accounting software would be very useful
experience managing the calendar and resource planning
computer skills including the Microsoft excel, word and powerpoint software, and e-mail at a highly proficient level
assertive/strong verbal and written skills
the desire to make a real difference in a small company, and to have some fun along the way

Applicants are invited to email us their resume by 26 Feb 09.

(Only shortlisted candidates will be notified.)