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EXECUTIVE SECRETARY – Hartawan Holdings Limited

Tuesday, December 16, 2008

Category: Jobs. Tags: Administration / Clerical Support / Secretarial - Clerical / General Clerk / Admin Assistant, Administration / Clerical Support / Secretarial - Others, Administration / Clerical Support / Secretarial - Personal / Executive Assistant, Administration / Clerical Support / Secretarial - Secretary, Company Secretary, Hartawan Holdings Limited, Jobs in Singapore.

EXECUTIVE SECRETARY Hartawan Holdings Limited

A well established public listed company with diversified interests and business activities, has vacancy for the following position:

EXECUTIVE SECRETARY

(Singapore – Off Balestier Road)

Responsibilities:

Provide administrative support to the Chief Executive Officer and Executive Chairman in the following areas:

Provide administrative support to the senior management staff;
Handle full spectrum of travel arrangements, flight reservations, hotel accommodation, visa applications and prepare travel itineraries;
Handle corporate work related to legal & corporate secretarial matters;
Co-ordinate and schedule the various meetings namely, board meetings, AGM, EGM, and internal meetings;
Prepare presentation materials & documents;
Perform office administration duties (in-charge of replenishment of stationeries and pantry supplies);
Drafting and handling correspondences, including drafting of presentation documents;
Recording of meeting minutes;
Handling of confidential matters;
Scheduling & planning CEO’s diary;
Screening of incoming documents;
Screening of incoming phone calls for CEO and Executive Chairman;
Any other responsibilities assigned by CEO and Executive Chairman

Requirements:

Certificate in Business or LCCI Diploma in any discipline or equivalent;
Additional certificate in PSC will be an added advantage;
At least 5 years of secretarial experience, with a minimum of 5 years serving top leadership or senior management;
Mature and independent professional who can interact effectively with all levels of staff;
Possess good & strong secretarial & administrative skills;
Proficient in spoken & written English & Mandarin;
Organized person with pleasant personality;
Capable of maintaining high level of confidentiality;
Proficient in MS Office applications;
5 days workweek;
Applicants should be Singaporean citizens or hold relevant residence status
Location: Balestier Road

We operate on a 5 day work-week and the successful candidate can look forward to an attractive remuneration package commensurate with experience and qualification.